Commissioning Officer

Duties and Responsibilities

Coordinate the preparation,

administration and completion of contractual documentation for placements and

commissioned services, ensuring agreements, schedules and associated paperwork

are accurate and progressed in a timely manner. Maintain accurate and

up-to-date commissioning, contract, placement and funding records across

relevant systems and trackers, ensuring information is complete, accessible and

supports effective financial and operational management, including taking and circulating accurate

minutes and actions from relevant commissioning meetings. Monitor and follow up

outstanding contractual and commissioning actions, including unsigned

agreements and commissioner responses, escalating delays, risks or

non-standard/complex matters to the Senior Commissioning Manager or Head of

Business Development & Commissioning. Support the Senior

Commissioning Manager with funding applications and requests to NHS

commissioners, local authorities and other funding bodies, including preparing

standard applications and coordinating supporting information. Maintain oversight of

outstanding funding applications and decisions, proactively liaising with

commissioners on routine queries and ensuring actions and outcomes are

accurately recorded. Support routine commissioning

activity including transitions between services, annual fee uplifts and other

funding changes, escalating complex negotiations, disputes or funding concerns

as appropriate. Identify missing information,

discrepancies or potential financial risks and escalate these appropriately,

supporting reconciliation and resolution with Finance. Provide general operational support to

the Referral Manager and Placement Officer throughout the referral and

assessment process, helping to ensure referrals are progressed efficiently and

actions are followed up. Develop and maintain

effective working relationships with commissioners, local authorities, NHS

organisations and other funding bodies, providing clear and professional

communication on routine commissioning matters. Build strong internal

relationships with clinical, operational and finance colleagues to support

effective coordination of commissioning, funding and referral activity, through

timely communication, proactive follow up and effective cross organisational working.

Identify opportunities to

improve commissioning, contracting, funding and referral processes, helping to

make systems and ways of working more efficient and effective. Contribute to the

development and maintenance of templates, guidance, trackers and processes that

support consistent commissioning and funding activity.

Undertake

other or additional duties that are within your skills and abilities, as the

organisation may reasonably require from time to time.

Professional

Standards

Undertake all mandatory training in line with The

Childrens Trust policy.

Read and implement all policies, procedures, and risk

assessments pertinent to working practice and keeps up to date with policy

changes as they occur.

Ensure strict confidentiality at all times, only

releasing information to those acting in an official capacity and with

appropriate authority.

Maintain up to date knowledge and expertise in the use

• of relevant computerised equipment and applications.
• Prepare appropriately for Performance and Development
• Reviews, identifying learning objectives and setting targets, identifying
• opportunities for professional development in order to meet continuing
• professional development requirements.

Adhere to the policies and procedures of The

Childrens Trust.

Maintain professional boundaries and professionalism

at all times.

Lines

to be included in Professionalism

Takes

action and raises concerns.

Adhere to the policies and procedures of

The Childrens Trust.

Maintain

professional boundaries and professionalism at all times.

Committed to

demonstrating the organisations values and behaviours at all times.

Health

and Safety

Adheres to all Health and Safety

guidelines, principles, and regulations to perform your role and comply with

The Childrens Trust policies and procedures.

Promotes the health and safety of

others.

Uses the

incident reporting and risk assessment system (Vantage), to identify and report

risks and incidents/actions if directed.

Responsible

for identifying and mitigating risk within the work environment.

Wellbeing

and Emotional Resilience

Maintains

a positive approach and outlook when dealing with change and overcoming

challenges and problems.

Recognises

own limitations, develops realistic goals, and uses support network resource

when or if necessary.

Treats

challenges and problems as a learning experience.

Remains

organised and focused when under pressure.

Responds

appropriately and effectively to all constructive feedback.

Motivates

self and other.