Company Secretary

Company Secretary

Financial Services

Sydney CBD

Hybrid 3:2

$150,000 - $180,000 + super

A global funds management group is looking for a Company Secretary to take on company secretarial and governance support across its Australian entities. This is a newly created role, and you'll be the Sydney-based go-to, working directly with boards, management and senior stakeholders.

You'll run the function independently, reporting to the Head of Legal. That means owning the board and committee cycle, giving practical, commercially minded advice, and keeping statutory obligations and corporate records accurate and current. It's a hands-on role for someone who is confident working autonomously and wants to build the function.

Key responsibilities

Own and lead the company secretarial function in Sydney as the primary point of contact for the group's Australian entities, keeping governance practices effective and consistent

Act as a trusted governance adviser to affiliate boards, senior management and other key stakeholders

Give practical, commercially minded advice on corporate governance, company secretarial requirements and related regulatory obligations

Support the implementation and continuous improvement of governance frameworks, policies, procedures and practices across the affiliate structure

Develop a strong understanding of each affiliate's business and its governance requirements

Coordinate board meeting schedules and calendars

Attend board and committee meetings and prepare accurate, clear and appropriately detailed minutes

Maintain registers of board and committee decisions, resolutions, actions and matters arising, following up with responsible stakeholders as needed

Prepare written resolutions and other governance documentation as required

Maintain accurate, complete corporate and statutory records for the relevant entities

Coordinate corporate filings so they're lodged on time

Liaise with external legal advisers, auditors, regulators and other external stakeholders where required

Skills and experience

Minimum of 5-8 years as a company secretary

Strong experience supporting boards and committees in a complex corporate and/or financial services environment (funds management experience is a plus)

Confidence operating as a sole practitioner, with the ability to prioritise and manage your own workload without a team around you

Proven experience managing company secretarial activity across multiple entities and stakeholder groups

Experience coordinating board and committee processes, including agendas, board papers, minutes, resolutions and action tracking

The ability to build trusted relationships with directors and senior executives

Sound judgement and discretion when handling complex, confidential and sensitive governance matters

Strong organisation and planning, managing multiple board and committee cycles, deadlines and competing priorities

The ability to work autonomously while collaborating with Legal, Compliance and other business functions

Experience with Diligent, BoardPro or a similar board or governance management system (highly regarded)

Qualifications

Governance or company secretarial professional qualification

Tertiary qualification in law, business, governance or a related field (highly regarded)