Document Control Specialist

• Job Level: Mid Level
• Home District/Group: Kiewit Energy Canada District
• Department: Document Controls
• Market: Industrial
• Employment Type: Full Time
• Position Overview

As a Document Control Specialist, you will support and assist the Kiewit Energy Canada distrit with the management of engineering documents in accordance with government/company regulations for various permanent design projects.

District Overview

Kiewit Energy Canada is headquartered in Calgary, Alberta. We are a major industrial contractor that work on projects that involve construction of oil & gas facilities such as oilsands processing, including steam–assisted gravity drainage facilities, upgrading & refining, midstream facilities, power & co-generation, terminal projects (ex. LNG, LPG, etc.), Water Treatment and major mine developments. We also have a Modular Yard facility in Edmonton, Alberta. Our engineering branch is a leading-edge division that offers innovative engineering services for our current projects and new pursuits in Canada. Our design services group are based in Calgary, Lenexa KS and Houston TX offering expertise in process, piping, mechanical, electrical and civil/structural disciplines.

Location

The position is based in Calgary, Alberta. You will be required to work in-office full-time.

Responsibilities

• The Document Control Specialist will support and assist the management of engineering documents in accordance with government/company regulations and procedures on various projects.
• The Document Control Specialist is responsible for processing internal and external distribution of engineering documentation on incoming and outgoing workflows, and preparing transmittals for document distribution, as directed.
• Other duties include reviewing and/or conducting quality checks of documents, as needed; configuring, updating and maintaining engineering document management systems and permissions; updating and maintaining various distribution matrixes
• Address and resolve any issues related to document control promptly.
• Qualifications

Bachelor’s degree in business, information management, information technology, data management, or computer information systems is preferred, though not required.

3+ years' experience, requires advanced knowledge of operational procedures and tools obtained through extensive work experience.

Proficient use of Microsoft Office Suite

Excellent written and oral communication skills

Detail oriented with effective organization and coordination skills

Ability to:

+ identify and utilize the correct tools, systems and techniques to index, file and control engineering documents

+ remain flexible when dealing with changing requirements

+ multi-task and work proactively to resolve issues

+ work independently

+ effectively collaborate with others in a team-based environment

Proficiency in software such as Bluebeam, Adobe Pro, or Smartsheet is preferred

Experience with EDMS such as InEight Document, SharePoint, Aconex is preferred

Knowledge of construction and engineering related terms is an asset

Knowledge of Bluebeam Studio for comment resolution is an asset #LI-GH

Other Requirements:

Regular, reliable attendance

Work productively and meet deadlines timely

Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment

Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.

* Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.