Engineering, Administrative Assistant, Seattle

Role Overview

We are seeking an experienced and highly organized Administrative Assistant to support senior leadership within Engineering and be the Bellevue office organizational admin. This role provides traditional executive administrative support while also serving as a partner to the Chief of Staff and organization, helping drive operational efficiency, employee experience, onboarding coordination, and cross‑functional execution for the Engineering organization.

The ideal candidate is a proactive professional who thrives in a fast‑paced environment, brings strong judgment and discretion, and is excited to extend beyond classic administrative responsibilities into people, office, and business support—working closely with senior leaders, HR partners, and the broader engineering organization to keep priorities moving forward.

Responsibilities

Executive Administrative Support

Provide administrative support to local senior leadership within Engineering

Coordinate complex, senior‑level internal and external meetings and conference calls

Maintain extremely detailed and complex calendars, prioritizing requests and managing logistics across time zones

Interact with senior business leaders and stakeholders with professionalism, diplomacy, and discretion

Coordinate domestic and international travel arrangements and process expense reports

Manage invoices, expense allocations, and payment processing

Maintain strong understanding of firm policies and handle certain issues independently

Support onboarding, transfers, and offboarding processes in coordination with HR and Chief of Staff

Perform general administrative duties, ad‑hoc projects, committee work, and group events

Partner with conference and catering services for meetings and leadership engagements

Order office supplies and maintain inventory

Operational Support

Act as a day‑to‑day execution partner to senior leaders, helping track priorities, follow‑ups, timelines, and deliverables

Partner with HR to support onboarding processes, ensuring a smooth, welcoming, and well‑organized employee experience

Assist with HR administrative tasks, including record‑keeping, policy rollout support, and employee inquiries

Support office and workplace operations, helping ensure a functional, well‑run, and productive environment

Assist with coordination of local office‑related budgets, invoices, and expense tracking

Serve as a coordination point for select cross‑departmental initiatives, supporting communication and workflow alignment

Support process improvement initiatives by identifying inefficiencies and helping implement practical solutions

Coordinate key business meetings, leadership programming, and employee engagement events

Contribute to a positive, inclusive, people‑first culture and act as a visible culture carrier for Engineering

Qualifications

Basic Qualifications

4-6+ years of experience in an administrative, operations, HR support, or business support role within a fast‑paced environment

Strong proficiency in Concur, MS Word, Excel, PowerPoint, and Outlook

Exceptional organizational skills with a high attention to detail

Strong interpersonal and communication skills with the ability to work across all organizational levels

Ability to manage multiple priorities while maintaining high standards and professionalism

Sound judgment and ability to handle highly sensitive and confidential information

Self‑starter with strong anticipation, follow‑up, and problem‑solving skills

Demonstrated integrity, dependability, and sense of urgency

Preferred Qualifications

Experience supporting senior leaders within Engineering, Technology, or Financial Services

Exposure to HR operations, onboarding coordination, or office management

Experience supporting business initiatives or leadership priorities in a junior Chief of Staff–type capacity

Bachelor’s degree preferred (business, communications, HR, or related field)

Proficiency with Excel‑based tracking, presentation development, and emerging productivity / AI tools

Interest in growing into broader operational or strategic support over time

Salary Range

The expected base salary for this Seattle, Washington, United States-based position is $65000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.

Benefits

Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.

We Offer Best-In-Class Benefits

Healthcare & Medical Insurance

We offer a wide range of health and welfare programs that vary depending on office location. These generally include medical, dental, short-term disability, long-term disability, life, accidental death, labor accident and business travel accident insurance.

Holiday & Vacation Policies

We offer competitive vacation policies based on employee level and office location. We promote time off from work to recharge by providing generous vacation entitlements and a minimum of three weeks expected vacation usage each year.

Financial Wellness & Retirement

We assist employees in saving and planning for retirement, offer financial support for higher education, and provide a number of benefits to help employees prepare for the unexpected. We offer live financial education and content on a variety of topics to address the spectrum of employees’ priorities.

Health Services

We offer a medical advocacy service for employees and family members facing critical health situations, and counseling and referral services through the Employee Assistance Program (EAP). We provide Global Medical, Security and Travel Assistance and a Workplace Ergonomics Program. We also offer state-of-the-art on-site health centers in certain offices.

Fitness

To encourage employees to live a healthy and active lifestyle, some of our offices feature on-site fitness centers. For eligible employees we typically reimburse fees paid for a fitness club membership or activity (up to a pre-approved amount).

Child Care & Family Care

We offer on-site child care centers that provide full-time and emergency back-up care, as well as mother and baby rooms and homework rooms. In every office, we provide advice and counseling services, expectant parent resources and transitional programs for parents returning from parental leave. Adoption, surrogacy, egg donation and egg retrieval stipends are also available.

Benefits at Goldman Sachs

Read more about the full suite of class-leading benefits our firm has to offer.

Opportunity Overview

CORPORATE TITLE

Support

OFFICE LOCATION(S)

Seattle

JOB FUNCTION

Administrative Assistants - Non MC

DIVISION

Engineering Division

SALARY RANGE

USD 65,000 - 110,000