Executive Assistant

About the Company

Our client is a well-established New Zealand industrial distribution business in an active growth phase. Led by a hands-on, commercially focused Managing Director, this is a leadership team that moves with pace and intent, backed by a credible growth strategy.

Role Summary

Reporting directly to the Managing Director, you'll provide high-level executive support across diary management, inbox triage, reporting and communications. This is a broad and varied EA role with genuine scope to grow, offering exposure to senior leadership decision-making from day one.

Key Responsibilities

• Manage the MD's calendar, inbox and weekly schedule, prioritising what matters most
• Prepare meeting packs, agendas and pre-reads ahead of key meetings
• Track actions and follow-ups across the leadership team, keeping things on schedule
• Compile leadership updates into clear reports and presentation materials
• Support coordination of key projects, tracking deadlines and flagging risks
• Draft correspondence, briefing notes and reports from verbal or written input
• Maintain accurate records and documentation to support smooth day-to-day operations

Key Skills & Experience Required

• Proven experience in an EA, PA or senior administrative support role
• Experience supporting a senior executive, ideally a CEO, MD or GM
• Confident managing competing priorities and a fast-changing workload
• Strong written communicator, comfortable producing polished output at pace
• Proficient in Microsoft 365; quick to pick up new tools and systems
• Highly organised with excellent attention to detail
• Discreet, professional, and comfortable handling confidential information
• Comfortable in a fast-moving SME environment

What's in it for you

This role offers genuine variety and real exposure to how a growing business operates at senior level. You'll work closely with a Managing Director who leads from the front, with scope to take on more responsibility as you prove yourself. For an EA looking for a role with substance rather than routine, this is a strong next step.

Benefits

Performance-based bonus and incentive scheme

Genuine career progression as the business and role grow

Direct exposure and mentorship at Managing Director level

* Autonomy in a fast-paced SME environment

To be considered for this position, please submit your CV via the link below. For a confidential discussion, email Bethany Taplin at [email protected].