Executive Assistant

Executive Assistant – People, Culture & Enabling Services

Wellington based opportunity

Fixed term, full time until 30 June 2027

This is a busy and varied role providing high-quality executive and administrative support across a number of Tier 3 leaders. You'll enjoy being at the centre of the action, helping keep priorities on track, coordinating activities across teams, and contributing to a positive and efficient working environment.

Mō te tūnga | About the role

As the Executive Assistant, you'll provide seamless support to multiple Tier 3 managers across the People, Culture & Enabling Services (PC&E) business unit. You'll be a trusted point of coordination, managing competing demands, building strong relationships, and ensuring leaders are well supported to deliver on organisational priorities. This role will also assist with duties across the wider PC&E team.

Your responsibilities will include

Managing calendars, meetings, and competing priorities for multiple leaders

Coordinating leadership team meetings, agendas, papers, and action tracking

Arranging travel, accommodation, and event logistics

Preparing correspondence, presentations, reports, and meeting materials

Supporting business planning, team coordination, and workflow management

Providing financial and administrative support, including processing invoices and purchase orders

Maintaining effective systems and processes that support efficient ways of working

Building strong relationships with stakeholders across the organisation

Handling sensitive information with discretion and professionalism

This role is based in our Wellington National Office with flexible working arrangements available once training is complete. Due to the operational requirements and dynamic nature of the role, it will be beneficial for you to have the close support of the team around you. Candidates for this role are required to already be based in Wellington or be willing to relocate to Wellington for this opportunity.

Ngā pūmanawatanga ōu | What you will bring

You'll be a highly organised professional who thrives in a collaborative environment and can confidently support several senior leaders at once. You will possess a high level of integrity and professionalism with proactive self-management skills, including working effectively without direct supervision, managing and organising fluctuating workloads in sometimes stressful situations

You'll also bring

Proven experience as an Executive Assistant, Personal Assistant, or in a senior administration role

Experience supporting multiple leaders in a complex organisation

Exceptional organisational skills and the ability to manage competing priorities

Strong written and verbal communication skills

Excellent judgement, discretion, and attention to detail

A proactive, solutions-focused mindset

Strong relationship management and stakeholder engagement skills

Confidence using Microsoft Office and digital collaboration tools

* Understanding and appreciation of cross-cultural practices in particular; knowledge of tikanga Māori, and Pacific peoples’ culture

Nōu te rourou | What's in it for you

Oranga Tamariki offers a step-based remuneration package, that offers progression annually for experience through tenure. Annual remuneration for this position starts between $68,371 and $75,501 pro rated dependant on experience.

We also offer a vibrant and supportive team, flexible work options and a genuine commitment to wellbeing. We offer significant training and professional development so that you can thrive and grow. We welcome diversity and are committed to working in an inclusive and respectful way. To see all the benefits of working for Oranga Tamariki, please visit https://mahi.orangatamariki.govt.nz/working-with-us/employee-benefits/

Me pēhea te tuku tono | How to Apply

Apply online with your CV and Cover Letter. If you are an Oranga Tamariki employee already, please ensure you apply with a log in using your Oranga Tamariki email address.

If you have any questions about role, please contact Info\[email protected]

Applications for this role close at midnight on Thursday 29 October 2026

We may begin reviewing applications and inviting candidates to interview prior to the closing date, so early applications are encouraged.

If you are interested in any of our vacancies, please ensure that you make yourself familiar with our code of conduct as it sets out our expectations for our kaimahi and requires you to present at work free from the influences of both drugs and alcohol.