Executive Secretary (Fixed Term Contract to June 2027)

Be the go-to person for a dynamic legal team where your impact truly matters.

Enjoy flexibility, autonomy, and a culture that values your contribution.

Join a leading law firm that champions growth, innovation, and work-life balance.

Join the best. Be yourself.

“Being the best isn’t just about being the best professionals. It’s about being the best place to work, grow, be yourself.”

About the role

In this role, you’ll play a key part in supporting our lawyers. This is a varied and collaborative role where you’ll help keep matters moving, support smooth day-to-day operations, and build strong working relationships across our teams. Based in Wellington, the role may require occasional travel to other offices to stay connected with the team and provide hands-on support where needed.

In this role, you'll:

Prepare, format and manage legal documents, correspondence, court materials, bundles, e-bundles and other client-facing materials to a high standard

Support matter and file management, including opening and closing files, diarising key dates, managing court deadlines and keeping client and matter information accurate in our systems

Provide diary, email and day-to-day administrative support to fee earners, helping them stay organised and responsive to client needs

Take an active role in a billing-heavy practice, including billing processes, client reports, bordereaux, credit card reconciliations and other financial administration, with an understanding of reserves, excesses and insurer requirements

Coordinate travel, accommodation, meeting rooms and team logistics, including support for functions and events where required

Work closely with the wider support team across our Wellington, Auckland, Christchurch and Nelson offices, including occasional travel to provide cover and hands-on support where needed

Help maintain WK’s client service standards by ensuring communications, processes and administrative support are accurate, timely and fit for purpose

What you bring

Intermediate to senior-level experience as a Legal Secretary or in a similar administrative support role, ideally within insurance, litigation or a professional services environment

Strong relationship management skills, with the ability to build positive working relationships across teams, offices and stakeholders

Advanced skills in Microsoft Office and confidence working across legal systems, databases and other technology

Excellent organisational and time-management skills, with the ability to prioritise effectively and keep work moving in a busy practice

Ability to work under pressure and to tight deadlines, including court, reporting, client service standard and billing deadlines

Confidence with legal billing processes and systems, including an understanding of reserves, excesses, client reporting and insurer billing requirements

High attention to detail and the ability to produce accurate, quality work

A proactive, solutions-focused approach, using initiative and sound judgement to problem solve

* A collaborative team mindset, great attitude and work ethic, with the ability to work autonomously when needed

About Us

We’re not your typical law firm. We are forward-thinking pioneers, creative strategists, and genuine professionals reshaping insurance law. We thrive on collaboration, bold ideas, and unwavering support.

Founded in 2002 by David Kearney and Phillip Wotton, we began as a small Sydney practice with two partners, four lawyers, and big aspirations. Today, we are a team of over 1,000 professionals, including 100+ partners, across 14 offices in Australia, New Zealand, Singapore, and Thailand.

Since opening its doors in New Zealand in 2017, WK has grown from a team of six partners and 11 insurance lawyers to more than 120 professionals across five offices: Auckland, Wellington, Tauranga, Nelson, and Christchurch.

Our strength lies in our people and our specialist focus. We combine deep insurance expertise and nationwide capability delivering advice across financial lines, life & health, casualty, property & energy, employment, cyber & technology and general & commercial litigation.

What We Offer

At WK, our values of focus on the main game, have each other’s back and be real guide how we work. We foster a collaborative, inclusive environment where people feel supported and valued.

Our benefits include

•         Birthday and wellness leave

•         Flexible working arrangements, including work-from home options

•         Wellness allowance and wellbeing initiatives

•         Monthly staff recognition awards

•         Ongoing investment in your career development

•         Generous employee referral programme

How to Apply

For a confidential discussion, feel free to contact our People & Culture team directly at [email protected].

Or if you’re ready to apply, please send your cover letter and CV to [email protected]. We’ll be reviewing applications as they come in, so we encourage you to apply as soon as possible.