Finance and Administration Assistant

Job Description

We offer exceptional childcare provision for children aged 3 months to 5 years, in the centre of Ipswich. You will join a team of professional, qualified staff in a caring, supportive setting. The Lodge is easily accessible in the heart of Ipswich. Our attractive buildings offer bright, spacious rooms, a large garden and outdoor environment and we are situated close to Christchurch Park.

The Finance and Administration Assistant is a member of The Lodge Day Nursery team and is primarily responsible for the delivery of effective and efficient administrative support to the management team. You will work collaboratively with the management team to ensure the support provided is consistently excellent. The responsibilities of the role are varied and include:

Welcome prospective families in a warm and professional manner and generally assist with making their visit to the Nursery was a positive and memorable experience.

Take primary responsibility for answering incoming telephone calls ensuring a friendly and efficient service is provided.

Check incoming emails and respond accordingly, or distribute messages to colleagues in a timely manners.

Take minutes at Staff meetings.

Help and assist with preparations for Open Mornings and other Nursery events e.g. assisting with mailings, promotional materials and collating feedback as required.

Inputting information to the Nursery database and maintaining the database.

Raising and checking monthly fee invoices, and sending them to parents.

Inputting payments for Nursery sessions onto the database, and overseeing Early Years Funding entitlement.

Managing stocks of items, such as Pre School sweatshirts and staff uniform - inputting payments to the database, invoicing parents and ordering stock from suppliers.

Overseeing the Nursery budget and recording income and expenditure information.

For full information regarding the role, please see the Job Description.

Completed applications should be sent by noon on 26th October 2026, interviews are expected to take place in the following week

We reserve the right to close this advert early if we receive a high volume of suitable applications. If you are interested in this role please apply as soon as possible. We look forward to receiving your application.

Planning to use Artificial Intelligence (AI) to help you? Please ensure your application reflects your own knowledge, skills, experience and ideas. If used inappropriately, Ipswich School reserves the right not to progress your application. Please read our 'Use of AI Guidance' on our careers page to understand what is, and what is not ,acceptable.