Fleet and Compliance Coordinator

About Us

At Fern Energy, we’re more than a fuel distribution business — we’re a team of people driving progress together.

Our purpose is simple: to be New Zealand’s most trusted provider of fuel solutions, meeting the evolving needs of our customers and communities, now and into future.

Our success is powered by our people and guide by three core behaviours:

We back each other: fostering a culture of trust, care, and shared accountability.

We’re not what you expect: exceeding customer expectations through creativity, empathy, and genuine connections.

We make sense (and cents): making smart, practical decisions that create value and keep us moving forward.

These behaviours shape how we collaborate, solve problems, and celebrate success — and they’re at the heart of everything we do at Fern.

The Role

We have an exciting opportunity for a Fleet and Compliance Coordinator to join our team.  Reporting to the Fleet and Compliance Manager, you’ll play an integral role in ensuring our fleet remains compliant, reliable and performing at its best.

Alongside coordinating scheduled maintenance and emergency repairs, you’ll help develop and maintain robust processes and structures to support the effective management of our fleet. Your strong attention to detail and excellent administrative skills will be valued as you confidently manage a broad and varied range of responsibilities.

Building strong relationships with both internal and external customers will be key to your success in this role.

If you thrive in a busy, dynamic environment and enjoy the challenge of building and improving processes, we’d love to hear from you!

Key Responsibilities

Building strong relationships with Suppliers and ensuring that the fleet is compliant, licenced and vehicle checks are up-to-date

Working closely with Drivers and the Operations team to coordinate repairs and maintenance

Keeping track of, and ensuring licences and certifications are renewed

Assisting with disposal of old vehicles, trailers, and the receipt of funds

Working with the Fleet and Compliance Manager to deliver the Fleet Management Strategy

About you

We are looking for someone who has

Excellent Microsoft skills and experience of how an ERP system functions

Strong administration skills, ideally gained in a similar role

Highly organised and quality focused

Worked within an industry that is regulated, with high compliance requirements and understand the complexities involved

* A growth mindset, you are open to learning new ways to do your job better

If you have well developed time management and proven relationship building skills, then we want to hear from you!

What we offer

We offer a modern open plan working environment with free on-site parking available in Addington, Christchurch.

You will benefit from working in an agile team with a wider network of dedicated, hardworking colleagues across NZ.   We provide ongoing training and development, and we like to have a bit of fun!

The Process

Following an interview process, a candidate who is taken forward as a potential employee will be required to undertake a pre-employment health assessment through an external Occupational Health provider to confirm work fitness.  This also includes Drug and Alcohol screening.