HOA Manager Assistant

**HOA Property Management Assistant**

We are looking for a dependable and detail-oriented **HOA Property Management Assistant** to support our HOA management team. This role involves both administrative duties and on-site responsibilities at various HOA communities. Must know what a balance sheet is. The ideal candidate is organized, professional, knows basic accounting and comfortable working independently in the field.

**Position Details:**

• **Schedule:** Monday to Friday, 8:00 AM – 5:00 PM
• **Location:** Based in-office with regular travel to HOA properties
• **Employment Type:** Full-time
• **Pay:** $17.00 to $20.00 an hour (Based on experience and qualifications)

**Key Responsibilities:**

• Assist HOA Managers with day-to-day operations and administrative tasks
• Respond to homeowner inquiries and address concerns professionally
• Prepare and manage HOA documents, meeting notices, and violation letters
• Attend and assist with HOA board meetings (note-taking, setup, etc.)
• Conduct property inspections, take photos of violations, and tag vehicles as needed
• Coordinate with vendors and contractors on-site
• Process maintenance work orders and follow up on completion
• Maintain organized records and digital files
• Answer phones, greet visitors, and manage front desk operations
• Run office errands and manage mail, supplies, and correspondence

**Requirements:**

• Valid driver’s license, current auto insurance, and reliable personal vehicle
• Minimum 3 years of experience in a professional office environment
• Strong communication and customer service skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Comfortable using office equipment and basic software tools
• Ability to multitask, prioritize, and work independently
• High school diploma or equivalent (additional education is a plus)
• Background check required upon hiring

**Preferred Skills:**

• Experience in property management or HOA administration
• Familiarity with HOA rules, CC&Rs, and community operations
• Quickbooks and Book Keeping

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits

• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan

Application Question(s)

• Do you know basic accounting, such as a balance sheet?

Work Location: In person