HR & Recruitment Administrator (4.5 days per week)

Role Type: On Site, Permanent, Full Time

Reports To: Head of HR Ireland

Hours: 37 hours per week (Mon to Thurs: 8:00 am - 4:30 pm; Friday early finish: 8:00 am - 1:00 pm)

Salary: €38000 - €42000 Depending on prior experience

Davenham Switchgear, a Legrand Group company, is looking for a proactive, courteous, professional and organised HR & Recruitment Admin to join our team in an onsite office setting in our electrical manufacturing business. If you enjoy engaging with candidates and assisting employees, if you thrive in a fast-paced environment, and if you would like exposure to all aspects of HR and recruitment, this role is for you. As part of an HR team of five, you’ll help support our 400+ employees in Dublin, championing our people operations and coordinating our HR and recruitment functions.

Recruitment is the biggest part of this role. We screen and typically hire 3–7 people a week. The rest of the role covers HR administration, including the HR inbox, onboarding, employee records, the HRIS, tracking key processes, reporting, some project exposure and taking notes in meetings.

Key Responsibilities:

Recruitment:

Conduct high-volume phone screenings daily and shortlist candidates for hiring managers.

Post job ads and manage recruitment channels, getting new roles live quickly from previous job specs.

Schedule interviews, and coordinate and debrief with hiring managers.

Perform reference checks, gather qualifications, and complete right to work and visa checks.

Maintain candidate records and update recruitment metrics.

HR Administration & Employee Engagement:

Own the HR & Recruitment inboxes, handling employee and manager queries in a timely manner and in line with company policy.

Act as the main note-taker in employee relations meetings, such as hearings, investigations, and interviews.

Maintain trackers for key processes, such as employment permit and IRP renewals, probation reviews and annual leave reminders.

Oversee the employee lifecycle, including offers, onboarding, induction, check-ins, probation, protected leave types (such as maternity, paternity, parent’s and carer’s leave) and exit processes.

Act as the HRIS main admin, managing system updates and data accuracy.

Ensure policy documents are up to date and accessible.

Maintain and organise employee records.

Draft and distribute HR-related documents.

Support HR projects to enhance processes and employee experience.

HR Reporting & People Analytics:

Produce monthly HR dashboards and reports using HRIS data and Excel.

Track key HR data points like turnover rates and recruitment performance.

Provide insights for decision-making and continuous improvement.

Key Skills & Experience Required:

Experience of high-volume recruitment, including running phone screens.

Experience in HR administration or recruitment coordination.

Experience managing an HR inbox and handling employee queries in line with company policies.

Experience taking accurate meeting notes, with fast and accurate typing. 60+ words per minute.

Strong knowledge of HR compliance and Irish employment law, including protected leave and right to work.

Experience with HRIS platforms and managing HR data.

Strong Proficiency in Microsoft Office, including Excel (VLOOKUP and pivot tables).

Analytical mindset with experience in HR reporting and data analysis.

Excellent organisational skills and the ability to manage multiple tasks.

Understanding of HR policies, procedures and best practices.

Strong communication skills, both written and verbal.

Discretion and professionalism when handling confidential information.

Ability to work independently and as part of a team.

Advantageous Experience:

CIPD qualification, or working towards one.

People analytics and HR metrics reporting.

Experience conducting interviews.

Our selection process

The interview process includes a short note-taking and Excel exercise.

Why Join Us?

Dynamic and supportive HR team with opportunities for skill development.

Exposure to a wide range of HR and recruitment activities.

Collaborative and inclusive work environment.

Job Types: Full-time, Permanent

Pay: €38,000.00-€42,000.00 per year

Benefits

Company pension

Employee assistance program

On-site parking

Application question(s)

Are you aware and satisfied that this role is fully onsite 4.5 days per week?

Do you hold a CIPD Qualification?

Experience

Recruiting: 1 year (preferred)

Human resources: 1 year (preferred)

Work authorisation

Ireland (required)

Work Location: In person