Purchasing Assistant - Freemans Bay

Purchasing Assistant – Freemans Bay, Auckland

We are looking for a hardworking, dedicated and trustworthy Inventory assistant to join our team at ARC Vets located at in Freemans Bay in Central Auckland.

Work within a small, close‑knit team to support our clinical teams.

Take full ownership of inventory systems and work independently using your own initiative.

Balance hands-on stock management with digital ordering.

In this role, you will be responsible for keeping our busy referral and emergency veterinary hospital stocked, organized, and running smoothly. You will enjoy a great balance of physical stock handling and mental administrative work, working closely with our Inventory Manager while having the autonomy to work independently and manage daily tasks on your own initiative.

Responsibilities include:

Unpacking deliveries and distributing stock throughout the hospital.

Reviewing stock levels and placing daily and weekly orders with suppliers via B2B portals, email, or other supplier ordering systems.

Placing weekly Countdown orders for hospital supplies.

Placing fortnightly staff orders with suppliers and processing associated staff invoices.

Placing special-order and compounded medication orders with suppliers.

Completing routine Cubex cycle counts and processing required stock adjustments.

Monitoring negative stock within Cubex cabinets, investigating discrepancies, and reordering or removing stock as required.

Placing monthly hygiene and general hospital supply orders.

Monitoring stock levels and ensuring appropriate stock availability across the hospital.

Ensuring storerooms and inventory areas are kept clean, organised, and tidy.

Assisting with scheduled and ad hoc stocktakes.

Managing Cubex administration, including setting up new team members, reviewing user access, and maintaining and updating the Cubex database as required.

Identifying and addressing stock discrepancies or inventory issues as they arise.

Assisting with inventory-related processes and projects as required.

Performing any other ad hoc inventory-related duties as directed by the Inventory Manager.

Available for sick leave and annual leave cover at our ARC North clinic in Albany if and when required

Hours of work

Monday to Friday - 10am – 6pm (Full time)

Eligibility

You must have the legal right to work in New Zealand.

To succeed in this role, you will need to be:

Reliable, motivated and eager to learn

Organised with a strong attention to detail

Able to use your initiative and work alone/independently

Have excellent communication skills

Proficient in Microsoft word and excel

Be comfortable around animals

What we offer

A progressive and flourishing business, providing cutting edge care for small animals

A cohesive, friendly work environment

Free fruit and wellbeing support

Free onsite parking

An active social committee with optional events throughout the year

Competitive remuneration

Why ARC?

We are New Zealand's leading emergency and specialty veterinary hospital group, independent, family-owned, specialist-led, and home to two state-of-the-art 24/7 veterinary hospitals in Auckland, Freemans Bay and Albany with a third hospital opening in Wellington in 2027.

We have a multidisciplinary team with specialists in small animal surgery, diagnostic imaging, internal medicine, oncology, neurology, ophthalmology, dermatology and critical care. We have a busy emergency service which operates from both hospitals 24/7.

We have all the equipment you would expect in a modern referral veterinary hospital including full in-house laboratory suite with Radiometer, multiparameter patient monitors, digital radiography, ultrasound, endoscopy, mechanical ventilation, on-site CT and MRI, along with dedicated cat and dog receptions, consulting rooms and wards.

ARC Values

Our values guide our decisions and make our organization successful.

We are one team.

We do right by our patients.

We value growth.

We take ownership.

* We make referrals easy.

We employ like-minded people who love animals, their people, and delivering exceptional care.

How to Apply

If you are a motivated team player ready to take ownership of inventory at one of Auckland's leading veterinary facilities, we would love to hear from you!

Submit your CV and cover letter today.  Applications close 19th November 2026.