Mobile Maintenance Administrative Assistant

Job Description

Under the general supervision of the Maintenance Superintendent, the Mobile Maintenance Administrative Assistant is responsible for the essential job functions as outlined.

Job Responsibilities

Communication management: Being a point of contact for clients, colleagues, vendors, etc. Handle incoming calls, respond to emails, respond to Teams messages, and greet visitors ensuring effective communication within the organization.

Scheduling and Calendar Management: Create and manage calendar and schedules efficiently. Organize meetings, appointments, classes, travel arrangements, lunches etc. Coordinating logistics and ensuring all necessary materials are prepared in advance.

Document Preparation: Prepare reports, presentations, and other documents. Drafting correspondence and maintaining filing systems to ensure that information is organized and easily accessible.

Office Organization: Maintain Office supplies and equipment, ensuring everything is stocked and functioning properly. Includes coordinating maintenance of company equipment.

Data Entry and Record Keeping: Handle data entry tasks, maintain databases, and ensure records are accurate and up to date. Keeping notes on meeting directives and assisting streamline meetings. Creating quarterly work orders.

Support for Other Staff: Provide support to managers, supervisors, and colleagues by assisting with various tasks. Help with creating JDE work orders, ordering supplies, helping set up Network access, assisting employees with directions on how to navigate programs like Benefit Solver, Personify, etc.

Assist Supply Chain: Help by creating New Vendor A6’s. Coding in TAPS.

Coordinate materials received for shift lineout meetings and display in a professional setting.

Qualifications and Skill Requirements

• Must be proficient in JDE, and Microsoft Office.
• Must have good general clerical abilities.
• Must work well with employees and outside customers.
• Must have at least one year of clerical experience.
• Requires valid driver’s license.
• Health, Safety, and Environmental Requirements

• Adheres to all safety and environmental considerations.
• Have a strong commitment to safe working practices.
• Always Wears Personal Protective Equipment while in the production environment.
• Is alert and observes, corrects, and reports unsafe conditions.
• Follows operating procedures and comply with all regulatory requirements.
• Reporting Relationships

This position will report to the Mobile Maintenance Superintendent.

Legislative Requirements

Background Check required

US work permit required

Language Requirements

English

Travel Requirements

Require travel to operational site(s)