Operation & Maintenance (O&M) Coordinator

Kane Group are an established, and successful multi-disciplinary building-services solution contractor, with our Head Office based in Banbridge, Northern Ireland.

We're an innovative, forward-thinking company with continued steady growth serving residential, hospitality, education, commercial and healthcare sectors with offices in Northern Ireland, London, Birmingham, Glasgow and the Republic of Ireland.

We are seeking an Operation & Maintenance Coordinator based in Banbridge to be part of our growing team.

The successful candidate will take ownership of the O&M process from project commencement through to final handover, ensuring that all required project information is obtained, reviewed, coordinated and issued in accordance with client and contractual requirements.

The role involves regular engagement with Project Teams, Design, Procurement, Commissioning, Compliance Teams, Subcontractors, Manufacturers and Clients to ensure all documentation is accurate, complete and submitted within project deadlines.

The position requires a highly organised and proactive individual who can manage multiple projects simultaneously, coordinate information from a wide range of stakeholders and drive completion of project handover deliverables.

| KEY RESPONSIBILITIES |

O&M Management

Take ownership of O&M manual production across multiple projects.

Develop and maintain project-specific O&M trackers.

Establish project handover requirements at project commencement.

Liaise with clients to agree O&M and handover requirements.

Coordinate the compilation and issue of O&M Manuals.

Documentation Coordination

Coordinate collection of information from internal departments.

Obtain operation and maintenance procedures.

Compile commissioning records.

Verify and file certification and compliance documentation.

Track warranties and guarantees.

Organise product data sheets for inclusion in manuals.

Maintain accurate asset information and schedules.

As-Built Information Management

Coordinate collection of as-built drawings.

Liaise with site and design teams to obtain drawing revisions.

Ensure final drawing packages are complete.

Manage drawing registers.

Technical Review & Quality Control

Review documentation for completeness before inclusion in manuals.

Verify information is relevant and accurate.

Review submissions against client specifications.

Identify missing information and manage actions to completion.

Stakeholder Coordination

Work closely with Design, Operations and Commissioning teams.

Issue documentation requests and follow-up actions.

Monitor response times from internal teams and supply chain.

Escalate outstanding information where required.

Drive accountability for project handover deliverables.

Reporting & Monitoring

Maintain live project handover trackers.

Produce weekly status reports.

Report project risks relating to handover documentation.

Highlight overdue actions.

Process Improvement

Improve document control processes.

Support digitalisation initiatives.

Support lessons learned initiatives to improve future delivery.

| EXPERIENCE & KNOWLEDGE |

Essential

Minimum 3-5 years experience producing O&M manuals or technical handover documentation.

Experience working within a construction environment.

Strong understanding of M&E systems, and digital documentation workflows.

Familiarity with building codes, health and safety regulations, and other applicable laws and regulations.

| SKILLS & ABILITIES |

Excellent writing and editing skills, with the ability to explain complex technical information in a clear and concise manner.

Strong attention to detail and commitment to delivering high-quality work.

Ability to work independently and manage multiple tasks and projects simultaneously.

Excellent organizational and time management skills.

Strong interpersonal skills and the ability to collaborate effectively with cross-functional teams.

Flexibility to adapt to changing priorities and deadlines.

| COMPANY BENEFITS |

Cash Health Plan to include Employee Assistance Programme

4 x Salary Death in Service cover

Auto Enrolment Company Pension scheme (Salary Sacrifice)

Company Sick Pay Scheme, which is available upon successful completion of probation, and increases with service

Enhanced maternity & paternity benefits

Paid professional subscriptions

Variety of employee discounts

Cycle to Work Scheme

Branded clothing

Active Social and Wellbeing Committees

Annual Health Checks

Full use of onsite state of the art gym

Awards for long service

Additional annual leave based on length of service

Training and development opportunities.

Free Onsite parking

Kane is an Equal Opportunities Employer and welcomes applications from all sections of the community.

INDHIG

Job Types: Full-time, Permanent

Benefits

• Additional leave
• Bereavement leave
• Canteen
• Company events
• Company pension
• Cycle to work scheme
• Employee discount
• Enhanced maternity leave
• Enhanced paternity leave
• Free fitness classes
• Free parking
• Health & wellbeing programme
• On-site gym
• On-site parking
• Sick pay

Ability to commute/relocate

Banbridge, County Down: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person