Schools Operations Administrator (fixed Term)

### Description

The Schools Operations Administrator is responsible for overseeing the delivery of high quality provision of professional administrative and management support for their designated Schools.

(This is a Full Time Fixed Term Contract Until January 2028)

### About the Role

The postholder reports directly to the Schools Operations Manager, but works closely with Subject/Programme Leaders on a daily basis on all aspects of managing their programmes. In order to fulfill these functions, the postholder is required to establish, develop and maintain strong working relationships with academics and professional services staff.

The Schools Operations Administrator plays a pivotal role within the Schools Operations team, working alongside the Schools Operations Manager to ensure services are effective and efficient and compliant with University policies and regulations.

### About You

Educated to NVQ Level 4 or equivalent

Proven experience in an office environment

Proven experience of providing professional support to senior staff

Proven experience of establishing and maintaining effective systems and procedures

Proven experience of managing a cohesive and effective team

Experience of managing digital databases and online media

A working knowledge of administration within the HE sector

For a full list of criteria please see the attached job description.

### Additional Information

Salary Grade 5 - £30,180 per annum

This is a Full Time Fixed Term Contract until January 2028 covering Maternity Leave

Special conditions:

Please note that, from time to time, some evening and weekend working may be required for this role. The arrangement of working hours will be agreed in advance with the line manager.

Inter-site working may be required from time to time.

The above list is not exclusive or exhaustive and the post holder will be required to undertake such duties as may reasonably be expected within the scope and grading of the post. It may be the department’s practice to periodically review job descriptions and to update them to ensure that they accurately reflect the job required to be performed.

Due to the nature of this post regretfully we cannot accept applications that do not have the Right to Work/Live in the UK therefore your application will be rejected.

Staff Benefits

We offer a wide range of great benefits at BSU, including

Generous pension scheme (Local Government Pension Scheme/Teacher's Pension Scheme). This is a defined benefit pension scheme which pays members a secure income for life, post-retirement

Enhanced paid leave - 41 - 46 days depending on the role (Full Time) - more details here: https://apphub.bathspa.ac.uk/StaffBenefits

Family friendly policies including hybrid working, flexible work environment, on-site nursery, and a sector-leading enhanced maternity scheme

Employee Assistance Programme which offers access to on-demand GP appointments, wellbeing support and advice, and access to counselling

Transport schemes including Electric Vehicle Scheme and Cycle to Work

Wide range of discounts and financial benefits, accessed through and easy-to-use app

For further details about all our staff benefits, have a look at our rewards page: https://www.bathspa.ac.uk/work-at-bath-spa/rewards-and-benefits/

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

### About Bath Spa University

At Bath Spa University, we believe in the power of education to break down barriers to opportunity and to transform lives. We are the Professionally Creative for the future. Professional Creativity transcends subject disciplines, and is just as important for our sciences, education, business and law subjects as it is for our sector leading creative industries provision. We connect learners, staff and external partners with applied research and innovation. We power inclusive growth through skills development and practice based, innovation – intensive learning for all.

Our main Newton park campus is based in stunning countryside just a few minutes from a World Heritage City. We are also proud to offer courses to students at our other campuses around Bath, and in London at our Canary Wharf and Hackney sites.

An impressive 84% of our staff said they would recommend the University to a friend as a good place to work.

We are a community of colleagues, striving for excellence to ensure students thrive. Our values are:

Respect

Inclusivity

Collaboration

Sustainability

We are committed to maintaining a safe and secure environment for our students, staff, and community. We foster inclusivity, celebrating and respecting differences. We welcome diversity and encourage applications from all backgrounds and genders. We consider our recruitment practices to be comprehensive and unbiased; ensuring fairness, transparency, and equal opportunity for all.

Information about visa sponsorship

Under the 2006 Immigration, Nationality and Asylum Act the University has a duty to prevent illegal working by carrying out document checks on all potential employees to confirm that a person has the right to work in the UK.

Please note that the University has a legal responsibility to ensure that all employees are entitled to live and work in the UK.

For some vacancies (those requiring specific specialist skills or in shortage occupations) we may be able to obtain a certificate of sponsorship for a suitably qualified applicant. Due to the limited availability of sponsorship resources, not all vacancies in this category will be eligible for Skilled Worker sponsorship. Sponsorship eligibility will be assessed on a role-by-role basis and is normally limited to positions that meet the University's workforce and immigration criteria.

In light of this, for most vacancies it will be unlikely that permission to work in the UK would be granted.

For further information please click here to visit the UK Visas and Immigration website.