Site Administration Officer

Join our Team!

• Competitive remuneration package

• Accommodation Allowance

• Work bus from Reefton and Greymouth

• Private Healthcare provided for all staff

This is a rare opportunity to join Endura Mining at a foundational stage and help shape its future from the ground up. With active site operations in New Zealand and a growing Sydney based corporate team, we are entering an exciting phase of rapid growth and transformation.

Endura is led by a world class executive team with deep operational experience and a shared long-term vision to build a modern, values driven mining company.

With production targeted within the next 3 months, our strategy is to grow into a multi asset business operating 3 to 5 gold and copper projects. The stage is set for you to be part of this journey from the very beginning, where your impact will directly influence how we scale and succeed.

The Site Administration Officer provides professional administrative, logistical, and coordination support to the Facilities Coordinator and Site Management Team, helping ensure the efficient day-to-day operation of site facilities, accommodation, transport, workforce administration, and contractor services.

As our Site Administration Officer, you will be responsible for:

Administration & Office Support

Provide administrative support to the Facilities Coordinator and Site Management Team, including diary management, travel and accommodation bookings, expense reconciliations, and invoice administration.

Maintain accurate site records, registers, databases, filing systems, correspondence, emails, and controlled documents.

Prepare reports, presentations, meeting agendas, minutes, and other management documents, including proofreading and distribution.

Maintain confidentiality of personnel and business information.

Accommodation

Manage accommodation bookings, room allocations, check-ins, check-outs, room changes, occupancy records, rosters, and forecasts.

Liaise with accommodation providers and contractors regarding bookings and village services.

Assist with village inspections and monitor service delivery standards.

Workforce Logistics & Travel

Coordinate employee and contractor travel, transport schedules, bus registers, passenger manifests, and related records.

Support mobilisation, demobilisation, roster updates, personnel movements, and visitor and contractor site access.

Contractor & Service Provider Coordination

Support the administration of catering, cleaning, transport, and accommodation contracts.

Monitor contractor documentation and compliance records, track service requests and actions, and coordinate inductions and onboarding paperwork.

Maintain records of contractor performance meetings and service reviews.

Site Management Support

Prepare monthly statistics, management reports, presentations, and operational data.

Maintain action registers, follow up outstanding items, and coordinate site events, training sessions, projects, and management visits.

Purchase requisitions.

Compliance & HSEC

Demonstrate Endura’s values of Safety, Integrity, and Accountability, exercise duty of care, and promote a positive safety culture.

Comply with the site Health and Safety Management System, applicable legislation, drug and alcohol requirements, and environmental procedures, and promptly report all incidents.

Procurement & Inventory Support

Raise purchase orders and goods requests, track deliveries, and maintain purchasing records.

Manage office consumables and site stationery, and support stocktakes and inventory reporting.

About You:

Previous experience in a Site Administrator, Village Administrator, Project Administrator, or Office Administrator role.

Skills and Knowledge

Proficient in Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint, with the ability to quickly learn new systems.

Strong organisational, planning, and time-management skills, with the ability to manage competing priorities and meet deadlines.

High attention to detail and accuracy when maintaining records, registers, rosters, reports, and controlled documents.

Clear written and verbal communication skills, with the ability to engage professionally with employees, contractors, suppliers, and management.

Sound knowledge of accommodation, travel, transport, mobilisation, and workforce administration processes.

Working knowledge of purchasing, purchase orders, invoice processing, stock control, and contractor administration.

Understanding of document control, confidentiality, HSEC compliance, and record-keeping requirements.

* Strong problem-solving skills, sound judgement, and the ability to work independently in a fast-paced remote-site environment.

What we offer:

• Competitive remuneration package

• Accommodation Allowance

• Work bus from Reefton and Greymouth

• Healthcare provided for all staff

• Ongoing training and career development opportunities

• Supportive and safety-focused workplace culture

• Employee wellbeing and assistance programs

If this sounds like you, apply today!

Why Endura At Endura, your impact will be felt every day. You will have the autonomy to make the role your own, the opportunity to shape how we operate, and the chance to grow alongside a business that is scaling fast.

This is not just another role, it is your chance to be part of something exciting, meaningful, and full of possibility.

www.enduramining.com