Office Assistant

Job Overview

Four Seasons Tree Services are looking for a office assistant to help with day to day running of a busy business, works will include invoicing writing and checking quotes managing veh servicing mots etc returning phones calls booking in works ordering materials keeping client database upto date.

Ideally have experience with Quickbooks and Service M8 some experience with RAMS able to use office and excel spread sheets. Call Oliver on 01884 563021

Responsibilities

Manage incoming calls with professional phone etiquette, directing enquiries appropriately

Assist in data entry tasks using programmes such as Microsoft Office, QuickBooks, and Google Workspace

Organise and maintain physical and digital filing systems to ensure easy retrieval of information

Support with administrative duties including scheduling appointments and preparing documents

Perform general clerical tasks such as photocopying, scanning, and mailing correspondence

Input data accurately into relevant databases or software systems

Provide support during meetings by preparing materials and taking minutes when required

Assist with inventory management of office supplies and equipment

Ensure the office environment remains tidy and organised at all times

Experience

Previous office experience is preferred but not essential; training will be provided for suitable candidates

Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive)

Experience with data entry and familiarity with QuickBooks is advantageous

Strong organisational skills with the ability to prioritise tasks effectively

Excellent communication skills with professional phone etiquette

Typing speed of at least 40 words per minute is desirable

Demonstrated clerical experience in a busy office setting is beneficial but not mandatory

This role offers an excellent opportunity for individuals seeking to enhance their administrative skills within a supportive environment. The successful candidate will be detail-oriented, proactive, and capable of managing multiple tasks efficiently while maintaining professionalism at all times.

Pay: £12.80-£18.00 per hour

Expected hours: 15.0 – 20.0 per week

Benefits

Free parking

On-site parking

Work Location: In person