Office Coordinator

Office Coordinator

Location: Birmingham, onsite

Job type: Fixed tem contract

Salary: Depending on experience

A fantastic opportunity for an organised and proactive individual to play a key role in creating a professional, efficient and welcoming workplace. This position is responsible for the smooth day-to-day running of the office, delivering an excellent experience for employees, clients and visitors while supporting facilities, reception and workplace services.

Responsibilities

Coordinate the day-to-day running of the office and workplace environment.

Act as the main contact for workplace, facilities and office-related enquiries.

Ensure office spaces, meeting rooms and communal areas are maintained to a high standard.

Carry out regular workplace checks to support health, safety and compliance requirements.

Deliver a professional front-of-house experience, welcoming visitors, clients and contractors.

Manage meeting room bookings, hospitality arrangements and event support.

Oversee incoming and outgoing post, courier services and document distribution.

Support printing, scanning and general business services requirements.

Liaise with landlords, suppliers and contractors to coordinate maintenance and facilities services.

Monitor and resolve workplace issues, ensuring a safe, functional and professional environment.

Assist with office projects, refurbishments, relocations and workplace improvements.

Support initiatives that enhance employee experience, efficiency and sustainability.

The Right Candidate

Previous experience in workplace, facilities, office management, reception or business support roles.

Strong organisational skills with the ability to manage multiple priorities effectively.

A proactive and hands-on approach with excellent attention to detail.

Confident communicator with outstanding customer service skills.

Ability to build positive relationships with colleagues, clients and external suppliers.

Professional, approachable and able to represent the business positively at all times.

Comfortable working independently while contributing as part of a wider team.

Proficient in Microsoft Office and workplace management systems.

* Solutions-focused mindset with the ability to adapt in a fast-paced environment.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates