Administration Assistant

Administration Assistant

Reporting: Site Manager

Location: Cowra

Allied Pinnacle is a leading milling, manufacturing and distributor of flour-based food products including bakery products, flour premixes and food ingredients supplied to our retail, foodservice and commercial customers. Our heritage encompasses more than 100 years of flour milling and food ingredient expertise.

We have a reputation for excellence in customer service, product supply, technical expertise, quality, and we focus on the safety and engagement of our employees. We are committed to building a great future by enhancing individual and team success, encouraging diversity, and supporting innovative thinking.

An opportunity currently exists for an Administration Assistant who is responsible for maintaining and controlling all administration duties for the Cowra site in accordance with Allied Pinnacle policies and procedures.

Key Accountabilities

D365 Production & Inventory – 50%

• Check and confirm D365 Manufacturing Order completion, including issuing of materials and receipting of finished goods.
• Issue re-work to Manufacturing Orders in D365, ensuring inventory transactions are accurate.
• Review and validate Material Usage Variances (MUV) in D365 and work with Finance to investigate and resolve.
• Support inventory accuracy in D365, including stocktakes and inventory adjustments as required.

D365 Finance & Procurement – 20%

• Raise purchase orders in D365 for non-stock items and services, ensuring correct supplier, cost centre and GL coding.
• Process and match supplier invoices against purchase orders and receipts in D365 in a timely manner, resolving discrepancies and invoice holds.
• Perform general reconciliation of accounts and respond to supplier queries regarding invoice payments.
• Monitor non-stock consumables and re-order through D365 when required.

Reporting – 10%

Complete the site daily production report using D365 data.

Assist with the preparation of site production and financial reports, extracting data from D365 as required.

Site Administration & Support – 20%

• Manage site reception, Post Office Box checking, and general sorting and distribution of mail.
• Organise site functions, engagement activities and meetings.
• Participate in, and add value to, site administration meetings and activities.
• Ensure all site administration activities are effectively performed in line with Allied Pinnacle policies and procedures.
• Assist the Site Manager with projects as required.

The Successful Applicant Will Possess

• TAFE office skills, on-the-job training, and 2-5 years' experience in a manufacturing environment.
• Current driver's licence required.
• Clerical experience in a manufacturing environment.
• Sound IT skills in the Microsoft Office suite.
• Good communication skills.
• D365 or SAP experience preferred.
• What’s in It for You?

• Our culture is warm, friendly and inclusive, and we encourage each other to bring our authentic selves to work.
• Work/life balance.
• Access to Employee Assistance Program (EAP).
• Free morning coffee and yummy treats.
• Free onsite parking.

Living Our Values

• Act as One, Better Every Day, Own It, Think Differently, and Enjoy the Ride.
• If you are a motivated, results-driven professional with the required skills and experience, then this is an exciting opportunity for you to be part of Allied Pinnacle.
• To apply, please follow the prompts.
• Only successful applicants will be contacted.